Project proposal

A note before you start reading. We built this page to be easy to read. The Lexend typeface was designed to improve reading for everyone, including readers with dyslexia, and we paired it with generous spacing and a low glare palette. Given your work, it felt right.

Prepared for The Sopel Foundation for Dyslexia

A ticketing system that runs your September golf day for you.

One setup that sells tickets online, emails every buyer a ticket with a QR code, reminds them before the day, and lets your team check guests in at the door with a scan.

Prepared by Dimple Thakkar, SYNHERGY, for Juliet Hahn.

01

Who you are working with

SYNHERGY is a multiple award winning, full service marketing and technology agency, 18 years in. Web, automation, events, and creative live under one roof, so the people building your ticketing are the same people who can build the rest when you need it.

Relevant proof

We currently run a nonprofit heading into a 17 day hospitality house during the 2028 Olympics. On a tight turnaround for them, we stood up a full event, ticketing page, email, and social, in three weeks, and it pulled 3,000 registrations. We move fast, and we do it properly.

02

How event day will work

1

They buy

Guests buy tickets on a branded page and pay securely online.

2

They get the ticket

A ticket with a QR code lands in their inbox right away.

3

They get reminded

An automatic reminder goes out before the event, so they show up.

4

You scan them in

Your team scans the QR with a free app. No clipboards, no logins.

03

What is included

Ticketing page and checkout
A branded page with your ticket types and pricing, taking secure payment online for the golf day.
$1,200
Automatic tickets and reminders
Every buyer gets a ticket with a QR code by email, plus a confirmation and a reminder before the event.
$600
Door check in setup
Your team checks guests in by scanning the QR with a free app, onboarded with a link or a code, no logins to manage. Includes a test scan.
$400
Launch and walkthrough
A test purchase, a short walkthrough for your team, and go live support.
$300
Standard total$2,500
Sopel Foundation courtesy credit−$500
Total, flat fee $2,000
Built once, reused free. The same system runs your annual hockey event with no rebuild.

Need a sponsorship deck, event graphics, or social? We do it all in house. Just ask.

Hosting: the ticketing page runs on a third party platform with a hard cost of about $30 per month, paid directly by the Foundation. That platform fee is not part of our flat fee.

04

The map and timeline

  1. 1
    Week 1
    Kickoff call. You share your branding and event details. We build the ticketing page and checkout.
  2. 2
    Week 2
    We set up the QR tickets, confirmation emails, and the automatic reminder.
  3. 3
    Week 3
    We configure door check in, onboard your team, run a test purchase and a test scan, and go live.
  4. 4
    Week 4
    Buffer, so you are live with room to spare well ahead of September.

Scoped to complete in 3 to 4 weeks. This is a one time setup, not an ongoing retainer.

05

How we work together

06

The honest part

This is our initial quote.

We have priced this as a standard setup, which is what your golf day needs. If we get in and it turns out to be a lot more than that, a much larger or more complex build, we pause, show you exactly what we found, and requote that part before we do it. No surprise invoices, ever, and nothing extra gets built without your okay.

07

Terms

Fee$2,000 flat, after the Sopel Foundation courtesy credit.
Payment50% to begin, 50% on go live.
InvoicingNet 7.
HostingThe ticketing page runs on a third party platform, about $30 per month, paid directly by the Foundation. Not included in our fee.
Quote valid30 days from the date of this proposal.

Let's get you ready for September.

Approve and start

Reply to approve and we will send a short agreement covering these terms, then the first invoice and a quick checklist of what we need from you.